Life Sciences RFP and Questionnaire Software | Tribble
Every sponsor RFP asks the same quality questions.
Sponsor RFPs, vendor qualification questionnaires and audits all ask how your systems are validated and who signed off. Tribble answers them from what quality and regulatory already approved, and sends only the new questions back to them.
Sponsor RFP, quality and compliance Example
- 4.1 Is your system validated for 21 CFR Part 11? Provide a CSV summary. Quality Approved answer, reused
- 4.3 Describe your audit trail and electronic signature controls. Quality Approved answer, reused
- 5.2 How do you handle a deviation or CAPA that affects our study? Quality Approved answer, reused
- 6.1 Provide your SOC 2 Type II report and data hosting locations. Security Approved answer, reused
- 7.4 Describe your experience running rare disease studies in the EU. Clinical operations New, sent to its owner
Answers that match something quality already approved come back with their source. Anything new goes to its owner.
The documents sponsors and partners send.
Grouped by who owns the answer. Every one draws on the same approved quality and regulatory material.
| Document | What it asks for | Answer it with |
|---|---|---|
| Quality and regulatory | ||
| Vendor qualification questionnaires | Quality system, SOPs, training records and audit history | Proposal automation → |
| 21 CFR Part 11 and CSV questions | Validation, audit trails and electronic signatures | Proposal automation → |
| Security and privacy | ||
| Security questionnaires | SOC 2, ISO 27001, data hosting and access control | Security questionnaires → |
| GDPR and patient data reviews | Pseudonymization, data transfers and subprocessors | Security questionnaires → |
| Clinical and commercial | ||
| Sponsor RFPs and RFIs | Capabilities, therapeutic experience, sites, timelines and budget | RFP automation → |
| Bid defense preparation | The questions the sponsor asks in the room | Proposal automation → |
Three kinds of partner, three kinds of review.
CROs and clinical service providers
Sponsors run a formal RFP, then a bid defense, then a qualification audit.
CDMOs and manufacturing partners
Every new program brings a quality agreement and a supplier audit.
Technology and data vendors
Software used in trials is judged on validation as much as on features.
One question, start to finish.
What happens to a single question when a vendor qualification questionnaire lands.
The question
Is your system validated for use under 21 CFR Part 11? Describe your audit trail and electronic signature controls.
Example: sponsor vendor qualification questionnaire, owned by your head of quality
- 01
It comes in
The questionnaire arrives as the sponsor’s spreadsheet or through their supplier portal. Tribble reads every question, including the multi-part ones.
- 02
Tribble drafts it
It matches the question to your approved validation summary and drafts the reply in the sponsor’s wording. Source computer system validation summary. Owner: your head of quality.
- 03
Only what’s new gets reviewed
A new release went out last month, so this answer goes to quality with the change marked. Answers that matched go straight through.
- 04
It goes back in their format
The answers go back into the sponsor’s file, ready for the audit.
What it looks like in Tribble Respond.
The same approved answers at the bid defense.
Tribble Engage gives business development and project leads the approved answer in Slack or Teams, so what they say at the bid defense matches the proposal.
Business development director @Tribble how many oncology studies have we supported in Europe in the last three years?
Tribble Your approved capabilities summary lists that by region and phase. Clinical operations last updated it in August.
Source capabilities summary, approved by Clinical Operations
Mapped to the frameworks sponsors and auditors use.
- GxP Good practice across clinical, lab and manufacturing work
- 21 CFR Part 11 Electronic records and electronic signatures
- EU Annex 11 Computerized systems in the EU
- ICH E6 (GCP) Good clinical practice
- GAMP 5 Risk-based validation of computerized systems
- GDPR Patient and personal data
Tribble answers from your own evidence for each framework. Tribble itself is SOC 2 Type II compliant.
It learns from the tools your team already uses.
SOPs and validation records in SharePoint, past RFPs in Google Drive, capabilities in Confluence, opportunity notes in Salesforce. Tribble connects to them and keeps each one’s permissions.
Why general-purpose AI isn’t enough for regulated life sciences work.
| Compare | Generic AI | Tribble |
|---|---|---|
| Answers from | Public training data | Your approved quality and regulatory answers |
| Validation claims | Guessed | Tied to your current validation package |
| Quality history | Unknown | From the records quality approved |
| When an SOP changes | Nothing updates | Update it once and the next response uses it |
| Audit trail | None | Who approved each answer, and when |
Proof from a team doing the same work.
Customer story · Healthcare benefits
How Rightway put expert hours back into member care
“I put this in Tribble, and within like five minutes, I had a beautiful response.”
Sales manager, Rightway, as relayed by Gabrielle Rahn
500+ bids a year, in proposals where being wrong isn’t an option
5 min from request to a submission-ready response, drawn from approved knowledge
Rated by the teams that use it.
4.7/5 G2 rating
175 reviews on G2
21 Fall 2026 badges across five G2 categories
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Fall 2026, across RFP, AI Sales Assistant, AI Meeting Assistants, AI Proposal Generator Tools and Sales Analytics.
Common questions.
Can Tribble answer 21 CFR Part 11 and CSV questions?
Yes, from your own validation documentation. Each answer shows its source, and anything that changed after a new release goes to quality for review.
Does Tribble need patient data?
No. Tribble works from your proposals, quality documentation, approved capabilities and past responses. Each source keeps the permissions it already had.
How do we keep answers the same across regions and business units?
Answers can be approved for one region or for the whole company, and every team answers from the same approved version.
What happens after a deviation or a new SOP?
Update the approved answer once. New responses use it, and answers that relied on the old version are flagged for review.
Is Tribble secure enough for sponsor audits?
Tribble is SOC 2 Type II compliant, and every source keeps its original permissions, so people only see what they’re allowed to see.
Bring your last vendor qualification questionnaire.
Send a redacted one, or a recent sponsor RFP. We’ll answer it from your own material on the call, and show you which questions would go to quality.